In September 2019, the FBI CJIS Division modified their
acceptance criteria and process for FBI Name Checks – name-based searches
that are done if an applicant’s fingerprint submissions are rejected twice
by the FBI.
The FBI now requires that one of the FBI rejections used in the FBI Name
Check contain rejection code L0008 with a message stating that “Candidate(s)
were found”. Additionally, FBI Name Check requests must only be sent to
the FBI via agency email. The DPS will continue to submit FACT, FACT
Volunteer, and LEE Name Check requests to the FBI on the behalf of agencies.
LEE requests should be completed by the agency and submitted to the DPS’
Fingerprint Services Unit for review.
It is very important that your agency read and follow the
explaining this process further as FBI Name Check requests
are time-sensitive and may be returned if completed incorrectly. The DPS
does not have authority over FBI CJIS processes and is unable to require
the CJIS Division to process any FBI Name Check requests.
If you have any questions regarding the FBI Name Check process change, please
contact the Fingerprint Services Unit at
512-424-2365, option 6, or at
The TX DPS Secure Site has implemented the FACT Clearinghouse Search History.
This feature will allow agencies to monitor the clearinghouse views that are being
processed by their data users. In addition to monitoring the views, it will show which
views incurred a fee for your agency. Please click on this link to view the
FACT Clearinghouse Search History Guide.
The guide will also be located in the
Additional Resources page for the FACT Clearinghouse.
What is FACT Clearinghouse?
The FACT Clearinghouse is a repository of the DPS and the FBI fingerprint-based criminal history results.
The FACT Clearinghouse allows an authorized entity access to a consolidated response of the DPS and FBI criminal history fingerprint results, including an electronic subscription and notification service for new arrest activity on subscribed persons.
Only persons processed through Fingerprint Applicant Services of Texas (FAST) are eligible for FACT. FAST is a service of the DPS that provides the electronic capture and submission of fingerprints for a fingerprint background check.
Fingerprint-Based Search Results
The criminal records stored at the DPS and the FBI are based on fingerprints submitted at the time of arrest.
The DPS and the FBI use Automated Fingerprint Identification Systems (AFIS) that take an electronic image of fingerprints submitted by FAST and compares it to fingerprints of persons previously reported to the DPS and the FBI as having been arrested in Texas or elsewhere in the Nation.
The DPS and the FBI have criminal history files of all arrests, prosecutions and court dispositions, if they have been reported to the DPS.
When a match is identified through either AFIS, the corresponding criminal history record is pulled from the DPS or the FBI system. FACT displays both results in one location.
The subscription service notifies an entity of new activity to a Texas criminal history record and now with the implementation of FBI Rap Back, new activity on an individual’s national criminal history. Not only will the subscribing entity receive notifications of events that occurred within Texas, they will also receive notifications of events that occurred elsewhere in the nation.
Events that can generate a notification are arrests, record updates, Sex Offender Registry activity, and death notices. These notifications will help eliminate the need to re-fingerprint employees to determine if new activity has been received after the initial check.